Records Management Services
At R7, we understand the importance of managing and safeguarding your business records. Our tailored Records Management Services provide a streamlined solution for the secure storage, retrieval, and disposal of your physical and digital records. We help you optimize recordkeeping, reduce costs, and maintain regulatory compliance, so you can focus on growing your business.
Our Records Management Services
Comprehensive One-stop Solution
1. Document Storage & Archiving
We offer secure, off-site storage solutions to manage your physical documents. Whether you have paper files, legal documents, or sensitive records, our facilities are equipped with state-of-the-art security systems and environmental controls to ensure long-term preservation and protection.
- Climate-controlled facilities to prevent deterioration
- Barcoding and indexing for easy document retrieval
- Secure access controls and 24/7 monitoring
2. Digital Records Management
Our digital solutions streamline the management of electronic documents, helping your business transition towards a paperless environment. We utilize the latest technology to provide safe, efficient, and compliant digital records storage.
- Scanning and digitization of paper documents
- Secure cloud-based storage with encrypted access
- Workflow automation and easy retrieval
3. Records Retrieval & Delivery
When you need access to your records, we ensure swift and secure retrieval. Our team is available to assist with urgent requests and provide fast, reliable delivery of your documents.
- Same-day and next-day delivery options
- Secure digital transfer of scanned documents
- On-demand retrieval and re-filing of archived records
4. Compliance & Risk Management
Our records management solutions ensure full compliance with industry regulations such as GDPR, HIPAA, and SOX. We help you mitigate the risks associated with data breaches, loss of information, and regulatory fines through meticulous record handling.
- Regular audits and compliance checks
- Secure, trackable record handling
- Automated retention and disposition schedules
5. Document Shredding & Secure Destruction
When records are no longer needed, we offer secure destruction services. Our shredding process ensures that confidential documents are destroyed beyond recovery, and we provide a Certificate of Destruction for your records.
- On-site and off-site shredding options
- Certified document destruction in compliance with regulations
- Eco-friendly recycling of shredded materials
6. Customizable Retention Plans
We work with your business to develop personalized retention schedules to comply with industry regulations while maintaining efficient record-keeping. Our team ensures that your documents are archived for the appropriate length of time before securely disposing of them.
